| Responsibility: | Adding users during setup is performed by the NotoWare Administrator. | | Description: | Users need to be added to NotoWare | | Scope: | Users that will be NotoWare or process administrators need to be added during setup. Additional user can be added when they are assigned to roles. |
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| Responsibility: | Configuring departments is performed by NotoWare Administrators. | | Description: | Departments are used to organize business processes. NotoWare has a default "not set" department for the business processes. The NotoWare administrator configures the departments and associates them with the business processes. The department prefix is displayed as part of the document id. | | Scope: | It is beneficial to have some initial department defined before creating business processes. |
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| Responsibility | The creation of business processes is performed by the NotoWare Administrator. | | Description: | Business processes provide an area where business teams can manage their operational knoweledge documentation | | Scope: | Business processes needed to be created for business teams can manage their documentation. |
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The process administrator assigns employees to the implementation team allowing them to work in projects used for creating and modifying documents. | | Description: | The implementation team are a group of employees that are assigned with the authority to work in projects where they can author and/or approve the creation and modification of multiple documents. | | Scope: | The implementation team is typically setup early and employee assignments can be adjusted anytime. |
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| Responsibility: | The process administrator creates the groups used for organizing documents within the business area.and modifies | | Description: | Document groups perform a similar function as file directories used for organizing documents. Business areas are provided with a default "Not Set" group for placing documents until they are placed into another group. | | Scope: | It is better to setup document groups early, but groups can be created and modified at any time. |
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| Responsibility: | The process administrator creates the roles and adjust the roles. | | Description: | Document roles are used for assigning a group of documents to a groups employees. Employees are assigned with the authority assignments that can range from viewing to authoring or approving changes to the documents in the role. | | Scope: | The activity creating roles happens just once, but the activities of adding or removing documents and changing employees authority assignments is ongoing. |
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| Responsibility: | Task instructions are enter by users with assignments to the project used for entering tasks. | | Description: | This task performs the core work for entering the job task instructions. | | Scope: | The task of entering the job task instructions will be repeated as users are getting job task information for the business areas job tasks. |
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